Last Updated: September 2026

This Privacy Policy describes how Philip J Baker Pty Ltd (ABN 52 060 116 109), trading as Medical Dental Practice Sales (Licence No: 096452L) ("we", "us", or "our") collects, holds, uses, and discloses personal information. We operate in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and applicable Victorian privacy legislation. We respect your privacy and are committed to protecting the personal and financial information of healthcare professionals, practice owners, and prospective buyers.

1. Types of Information We Collect

Due to the highly specialised and commercial nature of medical and dental practice sales, we collect detailed personal, professional, and financial information, including but not limited to:

• Contact Details: Your name, business/residential address, telephone number, and email address.
• Professional Information: Professional qualifications, medical/dental registration numbers (AHPRA details), current practice setup, and employment history.
• Financial Capacity & Credentials: Evidence of financial capacity, banking or pre-approval letters, and commercial credit history required to evaluate your capability to complete a transaction.
• Vendor Disclosures: Detailed business performance figures, tax portals, billing summaries, employee setups, and lease details regarding a practice listed for sale.

2. How We Collect Personal Information

We collect personal information directly from you when you register an inquiry via our website, complete a buyer registration form, sign a Confidentiality Deed / Non-Disclosure Agreement (NDA), or engage our brokerage services to appraise or list a practice. We may also collect information from publicly available databases (such as the AHPRA register) or authorised third parties (such as your designated accountant or commercial lawyer).

3. Purposes for Handling Your Information

We collect, hold, use, and disclose your information for the primary objectives of running our brokerage, including:

• Verifying your professional identity and financial standing as a bona fide prospective purchaser.
• Facilitating commercial transactions, sales negotiations, and practice handovers between buyers and sellers.
• Preparing customised marketing assessments, operational appraisals, and practice business profiles.
• Complying with our legislative requirements under the Estate Agents Act 1980 (Vic) and anti-money laundering regulations.

4. Disclosure of Personal Information

We do not sell your personal data. We only disclose your information to specific parties to complete business transitions, including: prospective vendors (only after you execute a binding confidentiality deed), your authorised legal or financial advisers, landlords or head-lease holders (to facilitate lease transfers), financial institutions financing the transaction, and government or regulatory authorities where mandated by law in Victoria or Australia.

5. Data Security and Storage

We hold your personal and corporate information in both secure physical files and password-protected electronic databases located within Australia. We implement robust technological and administrative barriers to guard against unauthorised access, modification, or disclosure. Information that is no longer legally or commercially required will be securely destroyed or de-identified.

6. Access, Correction, and Contact Details

You have the right to request access to the personal information we hold about you and to ask for corrections if the details are inaccurate or outdated. If you wish to access your files, lodge a privacy complaint, or ask questions regarding this policy, please contact our Privacy Officer at your designated corporate office. Complaints will be reviewed promptly by management, and if you are unsatisfied with our response, you can escalate the matter directly to the Office of the Australian Information Commissioner (OAIC).